How to forward emails to Gmail the right way

You may want to forward emails from your custom email address to Gmail or another email service like Outlook for easier email management or so that multiple users will receive the emails.

If your email address is created with your web hosting provider, it may be tempting to use their Email Forwarder feature available in their hosting control panel (like cPanel or DirectAdmin) to forward some or all of your emails to another email service like Gmail.

Let me stop you right there with a warning that this is an extremely bad idea!

By forwarding your emails to Gmail, you are also forwarding Spam emails sent to to Gmail as well.

From Gmail’s point of view, they are receiving Spam emails from your domain and your email server!

If this continues over time, Gmail will categorize both your domain name and your email server IP as a source of spam, which means that any future emails that you sent will either end up in Gmail’s Spam box or get rejected outright!

Is there a better way to achieve this?

The best way to go about this is to use Gmail’s Check emails from other accounts feature.

This feature allows you to use Gmail to connect to your email server using POP and download the email message to Gmail, sort of like how an email client like Microsoft Outlook, Apple Mail or Mozilla Thunderbird works.

Gmail Check Emails from Other Accounts

Alternatively, you can also use a service called ImprovMX which allows you to setup email forwarding in seconds and start receiving and sending emails with your domain name, absolutely free.

ImprovMX Free Email Forwarding

You can setup email addresses with your own domain and have it forward to your personal or specially created email address at Gmail, Outlook or anywhere else.

James Lee
James Lee

James Lee, a seasoned leader with 15+ years in the tech industry, leverages his Cloud expertise to drive innovative solutions and exceptional customer experiences. He identifies growth opportunities through keen market insights and user behavior analysis, navigating the complexities of the Cloud landscape. A skilled communicator and collaborator, James thrives on exceeding expectations and leading teams to deliver impactful products.

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